COMMUNICATION POLICY (including Social Media)


Our Commitment

Electronic communication is essential for sharing club news and information with our members. Our communication will be timely, appropriate and related to club business.

What We Will Do

We use a range of electronic tools to communicate with our members.

Our communication will protect members’ privacy, maintain clear boundaries and ensure that bullying and harassment does not occur.

Our IT Coordinator will provide accountability and control over material published on our club’s website and any related discussion groups or social media websites, such as Facebook, YouTube or Twitter.

Website

  • Our website will include current information on competitions, social events, committees, contacts details, policies, constitution, rules and by-laws.
  • No offensive content or photos will be published.
  • We will not publish an identifying photo of any player if permission has not been granted on the registration form.
  • We will seek feedback from members to improve the information available on the site.

SMS and Email


Committee members, coaches and team managers may use SMS and email to provide information about competition, training, club-sanctioned social events and other club business, however:

  • SMS messages should be short and about club/team matters only
  • email communication will be used when more detailed information is required to be provided
  • communication involving children will be directed through their parents at all times.

Social Media Sites

  • We treat all social media postings, blogs, status updates and tweets as public ‘comment’.
  • No social media page, blog, etc which represents the club or its’ teams is to be formed by any individual, club member, etc without express written permission from the Committee. If permission is granted, administrative access must be given to the IT Coordinator who may remove any posts which contravene the social media policy. The Committee has the right to close down any page at its discretion.
  • Postings (written, photos or videos) will be family-friendly and feature positive club news and events.
  • No personal information about our members will be disclosed.
  • No statements will be made that are misleading, false or likely to injure a person’s or the Club’s reputation.
  • No statements will be made that might bring our Club negative publicity or into disrepute.  This includes but is not limited to any negative or abusive comments related to officials of the East Fremantle DFDC (including but not limited to umpires and/or other officials) or any opposing Club/s, officials, players and/or spectators
  • Abusive, discriminatory, intimidating or offensive statements will not be tolerated. Offending posts will be removed by the Webmaster and those responsible will be blocked from the site.
  • We will not post an identifying photo of any player if permission has not been granted on the registration form.

What We Ask You To Do

We expect our members to conduct themselves appropriately when using electronic communication to share information with other members or posting material on public websites connected to the club.

Electronic communication:

  • should be restricted to club matters
  • must not offend, intimidate, humiliate or bully another person
  • must not be misleading, false or injure the reputation of another person
  • should respect and maintain the privacy of members
  • must not bring the Club into disrepute or damage the Club’s reputation

Coaches and others who work with children and young people must direct electronic communication through the child’s parents or guardians.

Non-compliance

Members may face disciplinary action for sending inappropriate electronic communication or posting online content or comments that harass, offend, intimidate or humiliate another member, as outlined in our code of conduct.

Under certain circumstances, cyber bullying (e.g. bullying that is carried out through an internet service such as email, a chat room, discussion group, instant messaging or website) is a criminal offence that can be reported to the police.

In addition, members who publish false or misleading comments about another person in the public domain (e.g., Facebook, YouTube or Twitter) may be liable for defamation.